By Jesse Lake, Senior Editor – ECOMPEX In Focus
Monday August 30, 2010
A paperless office is a work environment at which the use of paper is eliminated or wisely used. Going paperless can save money, boost productivity, save space, make electronic documentation and information sharing easier, and minimize environmental damage.
When one assesses the cost and inefficiencies of managing large volumes of paper documents -- the paperless office starts to look more attractive than ever:
- On average a document is copied 9 to 11 times – if you multiply 11 copies times millions of pages generated daily, the paper piles really stack up.
- Paper document filing costs average $20 per copy –filing costs increase in tandem with growing piles of paper – that adds up to a major expense very quickly.
- Large organizations lose a document every twelve seconds, costing companies between $350 to $700 a piece to recover.
- Traditional offices that consists of paper-based filing systems (filing cabinets, folders, shelves, microfiche systems, etc.) all take up considerable space, requiring maintenance and equipment.
The primary way to go paperless is to make use of a system or set of systems that work entirely electronic and without the need to print paper. However, as an organization, how do you handle the large volume of paper records you already have and integrate them into the new paperless system? The solution to this problem is called document imaging.
Document Imaging is the process of converting paper documents to useful electronic format and is one of the most important applications towards transitioning to a paperless office. When choosing a document imaging service provider, an organization must be sure to choose a company that is reliable, experienced, flexible, client focused, and will be sure to provide great value to your organization.
To unleash the power of document imaging to save space, time, and money for your business, you need to understand exactly what's involved. ECOMPEX can provide a walk-through of a standard document imaging work flow and demonstrate all the key steps, from preparing, imaging, and indexing your documents to storage and retrieval.
Contact ECOMPEX today for more information on everything you need to know to make the most of your first step towards your paperless office.
To learn more about ECOMPEX and its affordable information processing solutions, contact Jesse Lake at jesse.lake@ecompex.com.
Sources:
http://en.wikipedia.org/wiki/Paperless_office
http://www.snowbound.com/articles/Paperless_Office.html
