Automating Records Management with Artificial Intelligence

— Dr. Kim Mitchel, Chief Science Officer, ECOMPEX, Inc.

Original article published in March/April 2010 issue of Infonomics Magazine. View article on their website:

http://www.aiim.org/infonomics/automating-RM-with-artificial-intelligence.aspx

How AI Works In Records Management

Assume you are a records manager. On your computer is a collection of millions of enterprise records of various vintage. You have no idea what all the records are. They could be medical records, legal documents, administrative documents, finance records, educational documents or a wide variety of documents from throughout your enterprise.

They could have fixed formats, such as forms labeled with organizational codes, e.g. IRS 1040. Or, they might have a partial format, such as a letter or an email. Or, they could have no format at all – just some sketchy information in a Word document, such as a task list. They could be single page or multi-page. They might or might not have page numbers. They could be electronically-generated documents, or poor-quality scans of hard-copy documents.

What is your task? It is to:

1. Classify these documents into a taxonomy which contains 1,000 different classification codes based on both document structure and content. The taxonomy requires content differentiation by both type and sub-types of content or various versions of the same form.

2. Extract structured data from the documents based on the document classification. From document Type 1, you are to extract the date the document was created. From document Type 2, you are to extract the name of the organization which created the document. From document Type 3, you are to extract the diagnostic phrases for a mammography. Note that there are typically multiple data extractions from each document.

3. Redact data from the documents based on the document classification. From document Type 999, you are to redact the name, social security number, and credit-card account numbers.

View entire article on the Infonomics website to learn how to use AI to solve this task »

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ECOMPEX Proud Sponsor of The 2010 Children's Inn at NIH "A Night for the Children" Charity Gala

ECOMPEX is a proud sponsor of the Annual AFCEA Bethesda-sponsored gala supporting The Children's Inn at NIH to be held on April 24, 2010. Since the first gala in 1999, companies and individuals representing all areas of the federal IT community have contributed generously with their time and financial support. This gala has grown to become one of the most important fund raising events of the year for The Inn.

The Children's Inn at NIH is a private, non-profit, family-centered residence for pediatric outpatients at the National Institutes of Health and for their families. Its purposes are to keep children together with their families during serious illness, reduce their stress and facilitate their healing through mutual support. For nearly 20 years, it has served as a healing environment for more than 10,000 children and their families from the United States and around the world.

The Children's Inn at NIH welcomes individuals and companies to become further involved as volunteers and donors. Volunteer opportunities are available on an ongoing basis, or for one-time activities appropriate for groups. Donations of in-kind and financial support are always welcome to help defray the costs of supporting families, who stay at The Inn free of charge.

For more information, visit www.childrensinn.org or call (301) 496-5672.

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